Subjects profile

Learn what the subject profile looks like, what information/functions you can find and what you can change.

Subject Profile

If you click on the person icon next to the "SIC", you will be redirected to the subject profile. A new window opens.

⭐ Depending on your access rights and study settings, you will see a different amount of information here.

	In these two fields you will see (if applicable) the contact details entered during the subject enrolment in Climedo. In general, you will only enter subject contact details in ePRO studies. The study settings define if mobile phone, email or both are visible. You can correct or update the subject information here at any time (e.g. in case of transmission errors or mobile phone number changes).
	Of course, you can also change all advanced contact information (if applicable).
	Non-identifiying information: The contact language setting is relevant only for studies conducted in multiple languages that have the translation module enabled. This language is initially set when the subject is enrolled, but it can be adjusted here if needed. If the so-called PID (Patient ID) is recorded in your study, you can also view it here and change it if necessary and applicable. If a change is not allowed, you will see the Patient ID with a gray background.
	In this area you can (if you have the authorization to do so) upload subject-related documents to the subject profile. ⭐ Good to know! These documents are not part of the actual eCRF where documents might also be uploaded as part of an upload field within a form/visit. Your study management decides which documents are uploaded here, if any.
	With this plus sign, you can add unscheduled events to your subject if this option is used in your study. Read more in the following article: How do I report an unscheduled event?
	You also can generate an (S)AE directly from the subject profile. Read the following article for more information: How do I report an (S)AE?

⭐ Fun Fact

Videos

Contact Information

Imagine this situation: you receive a call from a subject or monitor informing you that the planned ePRO has not been sent. It is possible that a typo was made when entering the contact details. Now you need to update the contact details for this subject. Or a subject informs you that they would like the ePROs to be sent to a different email address. In this video, we will show you how to quickly and easily make this change with just a few clicks. If you cannot see the fields shown in the video or cannot edit them, you lack the respective rights to do so. Please contact your study coordinator for this.

Files uploads

There are several locations in our system where you can upload files for a subject or an entire study. In this video, we will focus on the file upload in the subject profile. Please note that only certain file types can be uploaded. For more information refer to our Knowledge Base article "Permitted data types for file upload." Please note that you need view and update rights for Subject files for this action. If you cannot see the “file uploads” field or cannot upload or download files, please contact your monitor or project manager.